About Us
Montfort Care is a vibrant workplace with a supportive culture where collaboration and camaraderie thrive. Our teams are highly cooperative, and colleagues genuinely care for each other. We celebrate diversity and innovation, united by our three core values: Dare to be Different, Teamwork, and CHIONG!
Expect a dynamic and fast-paced environment, as we are in an exciting phase of growth. Success here requires adaptability, agility, and the ability to navigate complexity. Our people stay with us because they find a strong sense of purpose and community, enjoying the opportunity to make a tangible difference in people's lives.
We offer a flexible work environment that values the importance of personal and professional growth. With plenty of opportunities for continuous learning and development, Montfort Care is an ideal place for those who want to grow their careers while contributing to meaningful change.
Join us to be part of an amazing team that's dedicated to making a difference and having fun while doing that!
Job Description
Associate, Corporate Secretarial supports the Manager / Assistant Director, in thedelivery of the administrative functions of the Corporate Governance department. Therole assists in the coordination of board and functional meetings, updating statutoryrecords, and supports internal and external projects.
Board secretarial support
- Assist in preparing agendas, invitations and materials for board and AGM meetings
- Support timely distribution and documentation of meeting materials
- Compile and maintain company files and records (articles of incorporation,regulations, minutes, monthly reports, external stakeholders, etc.)
- Maintain board management software
- Prepare and coordinate logistics for board meetings, board induction, AGM and othermeetings or board events
- Assist in regular updating of relevant authorities
- Assist in administrative support for the Board of Directors committees whennecessary
Corporate Service secretarial support
- Support the organisation of Corporate Service monthly meetings and annualworkplans
- Assist in preparation of presentation materials
- Support the application and registration of statutory changes with ACRA and otherauthorities
- Ensure updates are made with key stakeholders and government agencies withrespect to changes in organisation details
Stakeholder Engagement
- Maintain relationships with key external stakeholders and ensure timely updates onorganisational changes
- Liaise with landlords, partners, and government agencies as required
Risk Management and Compliance (Enterprise Risk Management - ERM)
- Support the preparation of risk reports and data for ERM purposes
Special projects
- Support data collection and analysis e.g. for Environmental, Social and Governance(ESG) initiatives
- Support preparation and follow-up for funding proposals
- Participate in cross-functional projects as assigned
Qualification & Skills
- Diploma in business or a related field from an accredited institution
Other Information
Relevant Experience
- Preferably 1 year of experience working in corporate governance, secretariat, or Office Administration
- Fresh graduates are welcome to apply
Competencies
- Digital literacy (MS office; PowerBI is a plus)
- Strong attention to detail and organisational skills
- Good interpersonal and communication abilities
- Integrity, discretion, and a service-oriented mindset
- Able to work independently and as part of a team
- Eager to learn and gain exposure, undertake new projects
- Only shortlisted candidates will be notified.
