Based in the People Team as one of the team members in the People Rewards section, this role is suitable for an individual with experience in manpower planning & budgeting and rewards.
Key Responsibilities
Annual Manpower Planning
- Assist in the annual manpower planning and budgeting exercise through partnership with various HR sections especially Payroll and HR Strategic Business Partnership (SBP), as well as Finance division.
- Responsible for the full spectrum of the exercise which includes:
- Set up budget assumptions and parameters in the budget and forecasting system.
- Consolidate the manpower requirements and translate them into staff cost budgets in collaboration with HR SBP, Manpower Planning Team and Finance for budget presentation;
- Consolidate temporary manpower budget and general Opex budget.
- Verify the completeness and accuracy of budgetary information and data.
- Conduct analysis of year-on-year changes in manpower cost.
Regular reports
- Reconcile the budget with actual staff costs on a monthly basis and assist in preparing of staff cost variance reports and write-ups
- Conduct half-yearly intra-company reclassification of staff costs
- Assist with the compilation of routine and ad hoc reports as needed
Year End Closing
- Assist with year-end closing and reporting activities including coordination with Finance & other stakeholders to review, analyse and report on variances, updates and forecasts
Others
- Liaise with Finance to align cost classifications and budget processes. Verify and ensure proper charge codes are identified
- Maintain working knowledge of how new regulations, policies and economic trends may impact staff cost budget and maintain accurate budget tracking/records at all times
- Identify opportunities to improve efficiency and effectiveness of the budgeting process and budget controls
- Conduct quarterly bonus provisioning and reconciliation after bonus payouts.
Compensation & Performance Management
- Contribute to the review and implementation of compensation and performance management policies and programs, including periodic performance management exercises and salary increment exercises
- Involve in the design, implementation and management of incentive plans including computation of incentive pools and simulation of payout matrices, budget utilisation and provisions tracking
- Assist in the implementation of systems relating to Performance Management and Incentive Plans
- Participate in compensation surveys: job matching, data submission and analysis of benchmarking data to support compensation strategy. Also assist in periodic MOM surveys and adhoc surveys initiated by other companies
- Provide support in other compensation/ incentive plans related budget exercises and reviews as necessary
Requirements
- A Degree in Accounting/ Finance/ Business Administration/ HRM related Discipline.
- At least 3 years of relevant experience in manpower planning and budgeting, and in compensation & incentive plans management
- Experience in reviewing and implementing transformational changes in the area of compensation and manpower cost budgeting is an advantage.
- Proficient with MS Office Applications (Excel, PowerPoint, Word)
- Possess excellent planning, analytical and communication skills, with strong attention to details
- Able to lead and work in a fast-paced and changing environment and is able to handle multiple priorities and deadlines simultaneously.
