Associate Executive, Procurement (Goods Receipt)

About ALPS

ALPS was set up in 2018 as part of Ministry of Health's (MOH) strategic thrust in delivering value-based supply chain solutions to public healthcare.

As the public healthcare supply chain agency, we design and execute a national level end-to-end supply chain blueprint in partnership with 27 Public Healthcare Institutions (PHIs) in Singapore.

Our employees are key to our excellence - the heartbeat in sustaining our mission, developing new capabilities and re-engineering processes to future-proof Singapore's healthcare supply chain landscape - making it more sustainable and resilient.

About The Role

As the Associate Executive in ALPS, you will be based in one of the 27 Public Healthcare Institutions (PHI) in Singapore, you will be responsible for the goods receipt management (Receiving) within the PHI.

Job Responsibilities:

• Goods Receipt Management (Receiving)

1. Check and receive items from the vendors, which include data entry into system and verification of items received against PO/DO and checking of expiry dates & batch number

2. Receive non-stock goods and special inventory (cold chain) for distribution to users

3. Enforce goods receipt are completed on a timely basis

4. Actively attend to enquiries with regards to goods receipt and contacting end users who have received the non-stock items to obtain the necessary documents to complete the goods receipt process in a timely manner

5. Assist in monitoring and evaluate the performance of vendors with regards to the receiving process/delivery

6. Liaise with Finance, Purchasing, Vendors on outstanding invoices and purchase orders enquiries

7. Attend to enquiries and respond to feedback by stakeholders.

8. Verify goods receiving documents to ensure that inventory data entries in the ERP/SAP system are accurate

9. Create commissioning request in system for technical department to perform equipment commissioning if applicable

10. Timely submission of manual invoices/PO documents to Finance/1FSS if applicable

11. Perform any duties, projects, or tasks as and when assigned

Requirements:

• IT skills and knowledge on Microsoft Office (Word, Excel, Powerpoint and Access)

• Effective verbal, listening and written communication skills

• Demonstrated competency in functional role

• Team player, strong collaborator

• Independent worker, possesses initiative to complete tasks and projects assigned

• GEO O / N or A level / Nitec / Higher Nitec with 6 years of experience: OR

• Diploma graduate with 4 years of relevant experience

By submitting any application or resume to us, you will be deemed to have agreed and consented to us collecting, using, retaining and disclosing your information to potential hiring managers for their consideration. All information will be treated with highest confidentiality.

An exciting career awaits you at ALPS. Join us to embark on a meaningful career that brings value and impact to the population. Apply now if that sounds like something you would like to be a part of.

Only shortlisted candidates would be notified.