Job Title: Assistant Manager
University-Level Unit: Duke-NUS Medical School
Faculty/Department-Level Unit: Office of Research
Employee Category: Executive & Administrative
Posting Start Date: 14/07/2026
Location_ONB: Outram Campus
Job Description
The successful candidate will be part of a dynamic research administration team in Duke-NUS Medical School which works with various stakeholders including faculty members, senior management, interdisciplinary offices within the University and in the SingHealth Duke-NUS Academic Medical Centre. The candidate will support the management of functions including ensuring effective governance of research funding awarded to the School. Key responsibilities include:
- Manage external research funding awarded to Duke-NUS, ensuring proper governance and support the School's competitiveness in securing grants.
- Oversee pre and post-award administration for research grants and agreements in compliance with funder requirements and University policies.
- Prioritize and manage multiple projects simultaneously, and to follow through on issues in a timely manner.
- Establish effective relationships with funders and be well versed in the grant framework and policies of various funders
- Manage, supervise and co-ordinate the work within the team
- Ensure that team deadlines are met while maintaining high standards of work
- Develop and implement robust work processes, SOPs, and guidelines for efficient grant administration.
- Liaise with external funders and internal departments on grant-related matters, ensuring smooth coordination and issue resolution.
- Oversee research claims verification, billing process and grant audits
- Generating reports for management
- Undertake cross-departmental tasks and projects under the Office of Research
- Perform other related duties as assigned by the supervisor.
Qualifications
- Degree in Biomedical Sciences, finance or related field
- 4 to 6 years of experience in research administration
- Work experience in a managerial related role would be advantageous.
- Able to prioritise and multi-task with some supervisory role.
- Familiar with local funding policies, terms and conditions.
- Meticulous and well-organised.
- Strong interpersonal skills and able to work well in teams.
- Highly Proficient in Microsoft Office applications, especially Excel
We regret that only shortlisted candidates will be notified.
