Partnering with a prestigious and well-established group to recruit for an Assistant Manager to join their team, reporting directly to the Legal Counsel.
This role is perfect for a seasoned legal support or corporate secretarial professional who enjoys a hybrid role and is looking for a stable, long-term opportunity with an excellent work-life balance.
The Role:
You will be responsible for providing comprehensive legal administrative and corporate secretarial support, ensuring compliance and smooth operational flow for the Group&aposs entities.
Key Responsibilities:
Corporate Secretarial:
- Handle all corporate secretarial matters for Group entities, including statutory filings and maintaining all statutory registers and records.
- Draft board and shareholder resolutions for compliance and operational purposes.
- End-to-end preparation and organization of board/committee meetings, AGMs, and EGMs (meeting packs, agendas, minutes).
- Compute and coordinate payments for shareholder dividends and director/committee fees.
- Manage corporate secretarial matters related to the external directorships and the Group&aposs investments.
- Assist in KYC-related tasks and the onboarding process.
Legal Support:
- Assist in drafting, reviewing, and negotiating contracts and agreements.
- Coordinate the execution of contracts and manage the review, approval, and payment processes for service providers.
- Maintain and manage all legal documentation and records, tracking contract tenures, renewals, and terminations.
General & Administrative:
- Manage and maintain the Legal & Corporate Secretarial policies and procedures in the shared repository.
- Organize department meetings, take minutes, and track follow-up action plans and timelines.
- Provide other general administrative support as required.
Who We Are Looking For:
- A Polytechnic or University graduate. A degree in Business Law or Legal Studies is a strong advantage.
- Holding or currently pursuing corporate secretarial certificates would be advantageous.
- At least 7 years of proven experience as a Legal Secretary, Paralegal, or Legal Administrative Assistant within a law firm, corporate secretarial services firm, or an in-house legal department.
- A proactive problem-solver, able to work independently and collaboratively.
- Impeccable attention to detail, with the ability to multi-task and see tasks through to completion.
- Advanced skills in MS Office and video conferencing tools (Zoom, Teams).
Why This Role is a Great Opportunity:
- Work-Life Balance: My client is renowned for its supportive culture and does not endorse overtime.
- High-Profile Exposure: Gain invaluable experience working on matters for a diverse portfolio of Group entities.
- Stability & Reputation: Join a respected, stable organization with an excellent market reputation.
If this sounds like you, I would love to chat.
Please apply directly on LinkedIn or send your updated CV to me at [Confidential Information] for a confidential discussion.
Please note that only shortlisted candidates will be contacted. All applications will be treated with the strictest confidence.
