COMPANY DESCRIPTION
Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The family-like atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together - building a strong collegiality and morale within the university.
Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities - all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.
RESPONSIBILITIES
- Support the Area Coordinator, course coordinators, and faculty in administrative tasks, including budgetary matters and group development work
- Assist the Area Coordinator (ACE) in preparing the group's budget requirements and administering expenditure controls to ensure optimal fund utilization.
- Coordinate and take minutes for group meetings circulate meeting papers and related documents.
- Serve as the liaison between faculty and other schools, university offices, and external bodies for group events.
- Act as the resource person for general policies and procedures relating to the school, students, faculty, finance, HR, corporate communications, and facilities.
- Develop and maintain the group's web pages on the school website.
- Administer reimbursement claims for the Area Coordinator and faculty.
- Assist in disseminating notices and information to faculty within the discipline area and coordinate responses as required.
- Manage resource bookings for faculty, such as laboratories and teaching facilities.
- Assist with updating faculty information in the Research Publication System as needed.
- Support the management of the annual faculty appraisal process, ensuring timely submission of all required documentation from each faculty member.
- Support the Area Coordinator, course coordinators, and faculty in teaching, curriculum, and student matters
- Provide recommendations to ACE on course allocation and monitor teaching load fulfillment each term.
- Coordinate and review the submission of course outlines.
- Assist in organizing and supporting group meetings on curriculum, course coordination, and teaching matters.
- Serve as the depository for student assignment submissions and returns.
- Assist with the orientation of new faculty and adjuncts, allocate resources, and provide general support.
- Assist with Business Study Mission registration, manage collection of cash/cheques, and act as the liaison between students and the travel agency.
- Support the Area Coordinator and faculty in faculty recruitment and research matters
- Assist the recruitment coordinator in managing all faculty recruitment applications and maintain a shared folder for faculty access.
- Liaise with faculty recruitment administrative staff and coordinate recruitment interviews, including document circulation for short-listing, conference preparation, and travel arrangements for candidates.
- Organize campus visit schedules for candidates, coordinating with senior management and faculty.
- Arrange logistics for job talks, including collating faculty evaluations, organizing entertainment, and assisting candidates with property and school visits.
- Manage projects and logistics for finance research seminars, conferences, and group retreats, including travel arrangements, seminar publicity, venue booking, catering, and payment processing.
- Assist with orientation and logistics arrangements for visiting professors.
- Display and showcase the group's publications.
- Track faculty research activities, achievements, and service contributions.
- Assist the Assistant Dean and Deputy Director with administrative matters
- Plan, coordinate, and support school events such as admission interviews, commencement, faculty retreats, and open houses.
- Undertake special projects as assigned.
- Perform general office duties for the Office of the Dean.
- Carry out any other administrative support duties as assigned by the Deputy Director, Assistant Dean, Area Coordinator, course coordinators, or Seminar Chair.
QUALIFICATIONS- Degree holder.
- Mature personality, preferably 2 to 3 years of work experience.
- Diligent worker who is organized, thorough and a good team player.
- Prior event planning and coordination experience would be advantageous.
- Good verbal and written communication skills.
- Good interpersonal skills - able to interact with faculty, staff, and students.
- Well-versed with Microsoft Office applications.
OTHER INFORMATION#LI-JN2
Candidates who do not possess the stipulated qualifications but have relevant work experience may still apply. Remuneration and appointment terms shall commensurate with qualifications and experience. SMU reserves the right to modify the appointment terms where necessary.
Please note that your application will be sent to and reviewed by the direct employer - Singapore Management University
