Assistant Manager, Graduate Studies - Programme Management and Operations (MSF/MARA)

The incumbent will be supporting the Programme Leads of the MSc Finance (MSF) and MSc in Actuarial and Risk Analytics (MARA) programmes.

Key accountabilities and responsibilities include (but not limited to):

To work with Programme Leads and strive towards the provision of positive, enriching, and memorable academic and social experiences for the students through carrying out the operational, administrative aspects of the programmes with integrity, professionalism, and a collaborative mindset.

• Work with Programme and Suite Lead on timetabling for each trimester of the programme.

• Support the planning, scheduling, and execution of orientation activities for the programmes, including procurement of orientation items, refreshments, preparation classes and materials, workshops, and teambuilding events. To work with other GS programmes to ensure cost effectiveness.

• Ensure procurement activities is per process and within approved budget

• Provide faculty support in terms of preparation of course materials, class attendance lists, logistics for lessons, and other general administrative support.

• Build good relationship with students and attend to their requests on programme related matters.

• Provide administrative and logistics support for weekday and weekend face-to-face classes. To set up, manage and support hybrid and online classes where needed.

• Support overall management of programme on invoice payment, track budget and expenditures, collate statistics for school accreditation (eg. EQUIS & AACSB) and information required by other departments.

Requirements

• Bachelor's degree with 3 years of programme management experience in an IHL preferred.

• Organized and meticulous with strong administrative skills.

• Willingness to work on weekends when required

• Good understanding of procurement processes

• Able to gather data, compile information, and prepare reports.

• Service oriented

• Good communication skills (both written and spoken) to international student cohort.

• Able to prepare routine administrative paperwork.

• Good team player who is self-motivated, resourceful, and flexible in adjusting and responding to changing priorities and able to work independently.

• Proficient in MS Office applications.

• Able to work in a fast-paced environment.

• Able to travel (if required) (Due to overseas visits/trips for students as part of the programme)