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Job Description
The AquaPolis Programme Office (APO) is seeking a detail-oriented Assistant Manager to join our Research Management Team, supporting project finance, procurement, and grant operations for Singapore's tropical marine aquaculture R&D programme. This role is ideal for candidates with strong administrative and financial skills who wish to contribute to high-impact national R&D initiatives in food and aquaculture innovation.
Key Responsibilities
1. Finance & Procurement Administration
- Manage financial tracking and reconciliation for multiple research grants.
- Process institutional claims, reimbursements, and vendor payments in accordance with funding and university policies.
- Support procurement activities, including vendor sourcing, quotation evaluation, and contract administration.
- Liaise with NUS finance and procurement offices to ensure compliance and documentation accuracy.
- Maintain up-to-date financial records and assist with forecasting, audits, and fund utilisation reports.
2. Grant Operations & Reporting
- Support project monitoring and reporting, ensuring timely submission of deliverables.
- Prepare and consolidate financial and progress reports for Programme Office and funding agencies.
- Assist project teams with administrative and logistical matters related to grant management.
3. Coordination & Ecosystem Support
- Coordinate logistics for meetings, workshops, and review sessions, ensuring timely documentation and follow-up.
- Support industry engagement, outreach events, and public communication activities.
Qualifications
- Bachelor's degree with at least 3 years of relevant experience.
- Prior experience in finance, procurement, or research grant administration in a university or public agency setting.
- Strong attention to detail and accuracy in financial documentation.
- Good communication and coordination skills to work with internal teams, vendors, and collaborators.
- Proficiency in Microsoft Excel, Word, and PowerPoint familiarity with SAP, Concur, or Power BI is an advantage.
- Interest in contributing to the growth of Singapore's aquaculture and R&D ecosystem.
