Support and, at times, lead corporate secretarial functions, including drafting Board and Shareholder resolutions, managing statutory filings with ACRA, and preparing submissions to MAS.
Maintain and update statutory registers, corporate records, and filing of physical minutes and resolutions
Assist with the smooth running of Board, Board Committee, and management meetings in Singapore this includes preparing agendas, arranging physical / virtual meetings, coordinating logistics, drafting minutes, distributing materials via the aboard portal, and following up on post-meeting actions.
Provide administrative and logistical support for Board and Committee meetings.
Work closely with the team to ensure compliance with applicable laws, regulatory requirements and corporate governance standards.
Contribute to secretariat functions, compliance assignments, and support transaction-related matters as required.
Requirements
Degree in Business, Governance, Law or a related field, with 5 years of relevant corporate secretarial professional with a legal background.
Graduate / Associate membership of the Chartered Secretaries Institute (or equivalent professional qualification).
Prior experience in a financial institution or listed company is highly desirable.
Solid knowledge of corporate governance principles and regulatory requirements; exposure to listed company practices will be an advantage.
Strong organizational and multitasking skills, with meticulous attention to detail and accuracy
Effective communicator with strong written and verbal skills to engage stakeholders across level
Proactive, resourceful, and able to work independently while being a collaborative team player
Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Zoom; familiarity with board portal systems (e.g. BoardPac) is advantageous.
Candidates with strong IT literacy and an interest in digital tools will be viewed favourably.
High level of integrity with the ability to manage confidential and sensitive information responsibly.
