Assistant Manager, Up to11 Months
Salary: Up to $4600
Location: Pasir Panjang
Monday to Friday Office Hours
Job scope:
- Responsible for the full spectrum of secretarial duties including schedule appointment/meetings, travel arrangements, oversee Directors daily schedule, including forward planning of their workload and diary management.
- Assist with expense claims for Directors.
- Solicit agenda items from relevant parties within the Divisions so as to prepare and distribute agenda and meeting materials prior to the meeting.
- Partner team members to provide efficient operational support to the Divisions. This includes maintaining an efficient filing system, booking of meeting rooms, raising payments, travel arrangements, budget coordination etc.
- As the point-of-contact for new hires in assisting on-boarding logistical preparation as well as for outgoing staff for their exit clearance procedure.
- Assist in providing support and logistics arrangement for events/programmes organised by the respective Division eg team building events.
- Serve as secondary back-up to the secretary at CEO Office.
- Cover duties for other Personal Assistants when required eg during their leave periods.
Requirements:
- Related working experience with at least 4 years in office management and administrative support
- Ability to organise and meet deadlines with minimal supervision
- Discretion and trustworthiness, particulary the ability to maintain confidentiality of sensitive information whilst planning and executing diverse tasks at the same time without supervision
- Flexibility and adaptability to a fast-paced environment.
- Good oral and written communication skills
- Knowledge of standard Microsoft Office software packages and the ability to learn company-specific software if required
