Assistant Fleet Manager

Daily Operations

. Responsible for implementing and maintaining a safe, cost efficient and environmentally sound operation standard in compliance with OSM Thome as well as International Marine regulations for a given number of vessels.

. To manage the daily operation of the number of vessels assigned to him in accordance with OSM Thome & Best Practice.

. Advise Masters/Chief Engineers and Ship Staff on

• Cargo & tank/hold
• Port operations
• Anchoring & mooring operations
• Technical/Engine room operations Port, passage & war information, insurance coverage for all vessels

. Follow up the on-board maintenance system (BASSnet), monitor the status and act on overdue items.

. Evaluate and monitor the required reporting from the vessels, act as required and inform other office sections and external bodies as is relevant.

. Follow up class and statutory certification status, condition of class and arrange for the necessary surveys and inspections (flag state, certification for Panama Canal etc.)

. Liaise with Principals regarding Vessel safe operations.

Shipboard inspections

. Visit vessels regularly (at least three times a year, including a short sailing visit). On each visit, a Superintendent Visit Report, is to be completed and left onboard. Following inspections needs to be conducted during these inspections

. Quarterly condition Report TSM Form 064B

. Prepare a Vessel Visit Executive Summary for each Shipboard attendance

. All Audit & Inspection Reports need to be filed/updated in Common drives or Database as applicable. Follow up with vessels/office to close the deficiencies noted during these visits.

. Prepare weekly, monthly, bi-annual, quarterly management reports, as agreed with each Principal, for the Fleet Group Manager's approval.

Oil Major/CDI & Other Commercial Inspections

. Assist in coordinating, arranging and timely follow up Oil Major Vetting Inspections as directed.

. Assist in arranging external safety audits and onboard training by co-coordinating with the appointed audit or training company.

. Follow up on closure of deficiencies noted during inspections.

. Incident / Accident / Crisis Management & investigation

. Member of Emergency Response Team.

. Conducts investigation and root cause analysis of Incidents, Accidents, and Near Miss & Stopper Cards.

. Review Corrective Actions, Preventive Actions and Recommendations from investigation and analysis of accidents, marine casualties and near misses.

. Assist and participate in tabletop exercises and emergency drills.

Port, Flag State Inspections & Other Statutory Audits (ISM/ISPS)

. Assist in coordinating and timely follow up Flag State Inspection, External & Internal ISM, ISPS and MLC Audits as directed.

. Support vessels during Port State Inspections and follow up on prompt closure of noted deficiencies as required.

. Follow up, review, approval and submission of the corrective active plan/report to authorities as required.

HSSEQ

. Assisting Vessels for documenting / conducting Risk Assessments. Evaluation and

. Monitoring.

. Evaluate & document Off- Hire records (Planned as well as unplanned).

. Stores Supply & Budget Planning.

. Maintain strict cost control of the Annual Operating Budget for each of the assigned vessels.

. Review monthly cost control and approve monthly financial reports before sending to Fleet Group Manager for review.

. Assimilate input from the assigned vessels as well as other relevant departments and prepare each vessel's Annual Operating Budget.

. Monitor the requisitions generated from the vessel to ensure that they are submitted in a timely manner. Follow up with the Purchasing Department for delivery of ordered items on board.

. Approve invoices for payment.

. Liaise with the Insurance Manager (or Principals) in H&M claims handling. Provide technical input, and cost information, if required, for P&I claims (cargo and crew) and H&M claims.

Crewing

. Make performance evaluations of Masters/ Chief Engineers assigned to the vessel under supervision.

. Provide input to the Manning Department on recruitment of Senior Officers for the assigned vessels.

Dry Docking & Repairs

. Plan, manage, monitor and execute vessels repairs, dry dockings and conversions within agreed budgets.

. Arrange and follow up repairs and services.

. Coordinate with the assigned vessels and prepare the dry-docking specification in conjunction with Docking Superintendent, Fleet Services. Submit the specification to yards for quotations, evaluate the received quotations and present them to the Fleet Group Manager and/or Chief Operating Officer for review.

. Attend the dry-docking, discuss shipyard invoicing before presenting same to the Fleet Manager and/or Chief Operating Officer for approval.

. Prepare docking report.

QUALIFICATIONS AND COMPETENCIES

. Class 1 Certificate of Competency

. Class 2 Certificate of Competency and University Qualification

REQUIRED EXPERIENCES

• Previous experience as Chief Engineer for a minimum of 8 months on relevant type of ships
• A proven track record as Superintendent for a minimum of 3 year in a shore-based Shipping Company will have an advantage.
• Candidate who are deemed technically competent will be considered.