Assistant Facilities Manager

Position Overview The Assistant Facilities Manager supports the facilities management team in maintaining, operating, and improving commercial, industrial, or corporate real estate properties. This role involves assisting with day-to-day facility operations, vendor coordination, space planning, and ensuring optimal building performance while maintaining a safe and efficient work environment.

Key Responsibilities

Operations Support Assist in overseeing daily building operations including HVAC, electrical, plumbing, and security systems. Support preventive maintenance programs and coordinate with maintenance staff to ensure all facility systems operate efficiently. Monitor building performance metrics and help identify areas for operational improvement.

Vendor and Contractor Management Coordinate with external vendors and service providers for maintenance, repairs, and specialized services. Assist in vendor selection, contract management, and performance monitoring. Help ensure all work meets quality standards, safety requirements, and budget parameters.

Space Management Support space planning initiatives, office moves, and reconfigurations. Assist with tenant services, lease compliance, and occupancy planning. Help maintain accurate floor plans, space inventory records, and occupancy databases.

Administrative Duties Maintain facilities documentation, work orders, and maintenance records. Assist with budget tracking, expense reporting, and procurement processes. Prepare reports on facility performance, maintenance activities, and project status for senior management.

Safety and Compliance Help ensure compliance with building codes, safety regulations, and environmental standards. Assist with emergency preparedness planning and coordinate safety inspections. Support implementation of workplace health and safety protocols.

Required Qualifications Bachelor's degree in facilities management, engineering, or related field preferred, or equivalent experience. 5 years of facilities management, property management, or construction experience. Strong organizational skills and attention to detail. Proficiency in Microsoft Office suite and facilities management software systems.

Preferred Qualifications Facilities Management Professional (FMP) certification or similar credentials. Experience with computerized maintenance management systems (CMMS). Knowledge of building systems, construction processes, and regulatory requirements. Strong communication and project coordination skills