Assistant Director, Portfolio Management [NTUitive]

NTU Innovation and Entrepreneurship (I&E) advances cohesive and collaborative relationships across various innovation drivers within the NTU community. It seeks to accelerate the University's efforts in translating scientific discoveries, innovation and creative work into technological and social entrepreneurship activities that benefit industry and society.

As a wholly-owned subsidiary of NTU and a key innovation driver under NTU I&E, NTUitive oversees the cultivation of startups and spin-offs, as well as the related investments. The Assistant Director, Portfolio Management is a position at NTUitive and it plays a critical role in overseeing the governance, compliance, and performance of NTUitive's portfolio of spin-offs and startups, ensuring adherence to legal, financial, and institutional requirements while protecting the university's interests as a shareholder. It maintains accurate portfolio records and analysis to support timely reporting and strategic decision-making, serves as the primary liaison with portfolio companies and internal stakeholders, supports access to funding and growth opportunities, contributes to the development of new technology transfer initiatives, and provides executive support to the Associate Vice President (Technology Transfer).

Responsibilities:

Portfolio Governance, Compliance & Risk Management

• Ensure portfolio companies comply with the legal, statutory, financial and reporting obligations required by the university and relevant authorities.

• Maintain up-to-date records of equity holdings, investments, funding instruments, corporate actions and contractual obligations (e.g. licence agreements, milestone payments).

• Review and monitor adherence to IP Policy, investment governance processes, and internal audit requirements.

• Act as corporate representative for NTUitve's portfolio companies, managing shareholder matters and supporting governance-related interactions.

Portfolio Tracking, Analysis & Management

• Maintain a consolidated investment portfolio record capturing equity stakes, valuations, funding rounds, company status and milestones as well as key contractual commitments.

• Manage and curate portfolio data within the CRM system, ensuring data accuracy, consistency, and timeliness to support reporting and decision-making.

• Develop and maintain dashboards that provide management with a clear view of portfolio performance, risk exposure, valuation, and company progress.

• Communicate upcoming corporate actions (fundraising rounds, governance changes, share issuances) to management and flag material portfolio developments in a timely manner.

Stakeholder Engagement & Relationship Management

• Act as main point of contact for portfolio companies (NTU spin-offs and startups), ensuring regular engagement, updates and relationship-building, with a clear understanding of each company's technology, development stage, and current needs.

• Facilitate portfolio companies access to relevant university services and resources, including research laboratories, facilities, technical know-how, incubation programmes, and enterprise support.

• Identify suitable grant calls, funding schemes and investment opportunities and proactively connect relevant portfolio companies.

• Liaise with technology development teams, corporate secretaries of start-ups, and university departments for data gathering and alignment to enable coordinated and end-to-end support for portfolio companies.

Strategic Funding Initiatives & Proposal Development

• Draft concept papers, proposals and submissions to public agencies, and investors for new technology transfer initiatives.

• Conduct desk research, needs analysis and environmental scanning to support proposal preparation.

Executive Support to the Associate Vice President (Technology Transfer), AVP (TT)

• Manage meeting coordination, scheduling and preparation for the AVP (TT)

• Assist in stakeholder communication, agenda setting, and logistical arrangements.

Any other ad-hoc initiatives and projects undertaken by the Office.

Requirements:

• A recognised degree in Finance, Accounting, Business Administration, Engineering, Science, or a related discipline.

• Postgraduate qualifications or professional certifications in finance, accounting, corporate governance or risk management would be advantageous.

• Good understanding of how research and technology are translated into commercial ventures or startups, with the ability to operate across technical, financial, and governance considerations.

• Working knowledge of corporate structures, shareholder matters, and financial concepts (e.g. financial statements, cap tables, funding instruments).

• Expertise in investment valuation, portfolio management, IP and/or licensing frameworks would be an advantage.

• Familiarity with governance, compliance, and accountability requirements in a university or public-sector environment.

• Understanding of capital raising from both private and governmental funding sources.

• At least 7-10 years of relevant professional experience, which may include experience in engineering, scientific research, technology development, programme or portfolio management, corporate development, investment operations, or other innovation and enterprise roles.

• Experience working across multiple stakeholder groups, including senior management and external partners, is highly desirable.

• Prior exposure to venture investment, portfolio governance, technology transfer, or startup environments would be beneficial.

• Strong analytical and conceptual thinking skills, with the ability to synthesise technical, financial, and governance inputs into clear and structured recommendations.

• Excellent interpersonal and communication skills, both verbal and written.

• Demonstrated ability to manage diverse stakeholders, bridge technical and non-technical perspectives, and communicate effectively at senior levels.

• Ability to coordinate interdependent activities and manage deadlines proactively, with a high level of attention to detail in documentation, reporting, and compliance-related work.

• Proactive, self-directed, and comfortable operating in environments characterised by ambiguity, evolving policies, and competing priorities.

We regret that only shortlisted candidates will be notified.