Accounts Receivable (AR)
- Issue invoices and progress claims, variation orders (VO) and other billings
- Monitor collections and follow up on overdue project payments
- Prepare Statement of Accounts (SOA) for clients
Accounts Payable (AP)
- Process subcontractor and supplier invoices
- Verify invoices against Purchase Orders (PO), Delivery Orders (DO), and contracts
- Prepare payment vouchers and schedule payments to subcontractors and suppliers
- Reconcile supplier statements
Project Accounting
- Monitor and record project revenue and costs for each project
- Track project budgets vs actual costs and highlight variances
- Assist in Percentage of Completions (POC) calculations for revenue recognition
- Track project expenses such as materials, subcontractor costs, labour, and equipment
Bank & General Ledger
- Perform bank reconciliations
- Post journal entries and accruals related to project costs and revenue
- Maintain accurate general ledger records
Month-End/ Year-End Closing
- Prepare project cost schedules and revenue recognition schedules
- Assist in preparing financial statements and management reports
- Liaise and provide audit schedules and supporting documents to auditors
Financial Reporting
- Assist in preparing management reports
- Update financial data in accounting systems
Tax & Compliance
- Assist with GST reporting and submissions
- Ensure documentation complies with accounting standards and company policies
Liaison & Coordination
- Work closely with project managers, quantity surveyors, and procurement team
- Liaise with auditors, banks, and external parties when required
Subsidiary Accounts and Consolidation
- Prepare, review, and reconcile subsidiary ledger accounts, including accounts payable, accounts receivable, and inventory
- Manage all subsidiary accounts to ensure completeness, accuracy, and proper documentation of financial transactions
- Perform regular reconciliations between subsidiary accounts and the general ledger
- Investigate and resolve discrepancies in account balances promptly
- Support month-end and year-end closing activities, ensuring subsidiary accounts are properly reflected in financial statements
- Prepare and maintain group consolidated financial statements in accordance with applicable accounting standards
- Perform monthly / quarterly / yearly consolidation of financial results from subsidiaries
- Review subsidiary financial statements to ensure accuracy, completeness, and compliance with group accounting policies
- Eliminate intercompany balances and transactions during the consolidation process
- Prepare consolidation journals, including adjustments for intercompany eliminations and reclassifications
- Reconcile intercompany balances among group entities and follow up on discrepancies
- Assist in the preparation of group management reports and financial analysis
- Support the year-end audit process by preparing consolidation schedules and responding to auditor queries
Other Duties
- Provide administrative support /other finance-related duties as assigned
- Maintain accounting files and records
- Assist with ad hoc finance tasks assigned by the Finance Manager or Accountant
- Opening of bank accounts, project financing, annual review of trade facilities, etc.
- Assist in the implementation of the new accounting or ERP system
Requirements:
- Minimum Diploma qualification in Accounting
- 1-3 years of experience in project accounting
- Good command of MS Office applications
- Good analytical and problem-solving skills
- Ability to handle multiple projects and meet tight deadlines
- Good communication skills to liaise with project managers, quantity surveyors, subcontractors, bankers and auditors
- Strong organizational and documentation skills
- Responsible and able to work independently
