Job Responsibilities and Tasks:
- Report to the administrative lead or office manager for daily updates, accomplishments, and any issues requiring attention.
- Manage daily administrative tasks, including answering phones, scheduling, and organizing documents.
- Coordinate team meetings and events and prepare agendas.
- Assist in project management by tracking deadlines and facilitating communication.
- Handle expense reporting, invoicing, and basic accounting tasks.
- Liaise with vendors and clients, providing excellent customer service.
- Co-ordinate with the project management team for new construction.
- Costing and planning the whole project.
- Strong project management & problem-solving skills.
- Demonstrated ability to develop positive relationships and works with staff, colleagues, cross-functional teams, and third parties.
- Maintain office supplies and manage inventory.
Required Skills and Qualifications:
- Proven experience as an administrative assistant or similar role
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Excellent organizational and time management skills
- Strong communication and interpersonal abilities
- Ability to work independently and as part of a team
- High school diploma or equivalent associate or bachelor's degree preferred
