The Office Executive is responsible for ensuring smooth day-to-day operations of the office by managing administrative tasks, coordinating between departments, and supporting staff with essential services. The role requires strong organizational, communication, and multitasking skills.
Key Responsibilities:
- Handle general administrative duties such as filing, data entry, correspondence, and document management
- Coordinate meetings, appointments, and travel arrangements for staff
- Maintain office supplies and ensure equipment is in working condition
- Assist with HR functions like onboarding new employees and maintaining attendance records
- Liaise with vendors, service providers, and office building management
- Ensure compliance with company policies and procedures
- Support various departments with operational and clerical tasks
- Monitor office cleanliness, maintenance, and safety protocols
Requirements:
- Proven experience in an administrative or office management role
- Proficiency in MS Office (Word, Excel, PowerPoint) and office management software
- Strong verbal and written communication skills, including ability to converse in Mandarin
- Excellent organizational and time management abilities
- Ability to multitask and prioritize workload efficiently
