Administrative Executive

Role Overview

We are looking for a proactive and organised Administrative Executive to join our growing team! If you enjoy keeping things running smoothly, supporting events and people, and working in a dynamic environment - this role is for you.

Key Responsibilities

1. Event & Project Coordination

. Assist in planning, preparation, and execution of events, conferences, and masterclasses.

. Coordinate with venues, vendors, participants, and speakers to ensure event logistics run smoothly.

. Manage registration lists, speaker communication, and event documentation.

. Support on-site operations during events, including registration, hospitality, and logistics troubleshooting.

2. Stakeholder Communication

. Maintain communication with clients, partners, and internal teams.

. Draft and format official correspondence, proposals, and reports as required.

. Maintain contact databases of clients, sponsors, speakers, and media partners.

Key Competencies

. Excellent time management and multitasking abilities.

. Strong interpersonal and communication skills.

. High attention to detail, accuracy, and discretion.

. Adaptability and problem-solving mindset.

. Professionalism, integrity, and initiative.

Requirements

. Diploma in Business Administration, Management, or equivalent experience.

. 2-5 years of administrative experience, preferably in events, media, or maritime-related fields.

. Excellent organisational and communication skills, with strong attention to detail.

. Proficient in Microsoft Office (Word, Excel, PowerPoint).

. Able to multitask, prioritise, and work independently in a fast-paced setting.

. Positive attitude, team-oriented, and service-driven.

What We Offer

. A collaborative and supportive work environment.

. Opportunities to grow and learn within the events and maritime industries.

. Exposure to high-level conferences and international partners.