SENIOR ADMINISTRATIVE EXECUTIVE
You are an integral part of the Senior Management's office providing administrative assistance and exercising high degree of discretion, initiative, maturity, and confidentiality in handling sensitive information & matters.
Responsibilities
- Liaise with the assistants of the Board members / Board members
- Draft letters, memos, email correspondences for the CEO / Senior Management
- Booking of air tickets / hotel accommodation for CEO / Senior Management
- Receiving and attending to visitors / guests, serving drinks & food when necessary
- Organise and coordinate meetings (including liaising and communicating with external parties)
- Maintain updated and accurate copies of corporate secretarial documentation
- Assist in planning of events (eg annual company function, annual general meeting etc)
- Oversee office cleaner
- Handle all incoming and outgoing mails / courier / calls / fax / email professionally
- Monitor and purchase of office supplies including stationeries and pantry items
- Provide administrative and any ad-hoc duties that are required by the Senior Management, or as assigned
- Remain contactable in cases of work emergencies after office hours
Requirement
- Some working experience in similar capacity preferred
- Restricted/sensitive information to be treated with a high degree of confidentiality
- Pleasant personality, positive attitude, meticulous, and able to communicate well
- Demonstrate maturity in handling Senior Management and external guests
- Able to work under pressure in a fast-paced environment
