.This is a admin cum receptionist role, fully work in office.
Overview of Role
The role will report to the Executive Secretary and Group Financial Controller. The role will represent the office to welcome, direct and attend to visitors as appropriate, and be responsible for general office administration including office supplies requisition, vendor management, courier services and travel related support. The role will assist senior management staff with administrative matters including expenses collation and submission.
Main Responsibilities
- Serve as the first point of contact - Handles receptionist duties, including but not limited to incoming calls and greeting visitors. Attend to guests and clients in a professional manner
- Provide overall personal assistant support to the CEO, as and when required
- Deliver general administrative support to the office, including office facilities management, office maintenance, and coordination of internal and external events
- Ensure the office environment is consistently clean, safe, and well-maintained
- Manage office supplies, including stationery and pantry inventory, handle incoming and outgoing mail and packages
- Arrange local and overseas courier services
- Prepare and submit expense reports, including proper collation of receipts and documentation
- Assist with business travel arrangements, including flight bookings, accommodations, transportation, and visa applications
- Attend to all calls promptly and courteously forward and take messages appropriately
- Support various ad-hoc administrative tasks and assignments as directed by management.
Profile
The individual should have the following experience:
- 2 - 3 years of relevant experience
- Prior experience supporting large teams
- Prior experience with visa applications preferred
- Prior experience processing expenses claims preferred
- Proactive, responsible, resourceful and independent
- Well-groomed with good written and verbal communication skills
- Able to multi-task and work in a fast-paced environment
- Flexible attitude, self-motivated and goal orientated
- Team player able to build relationships across the group
- Good written and spoken English and Mandarin (to liaise with mandarin-speaking clients)
.Candidates with 1 year of relevant experience will be considered as well, on the job training will be provided by the Executive Secretary.
.Budget for the role is not fixed, salary compensation may be more depending on candidate's experience.
