Administrative Assistant

Admin / Accounts Assistant

(Glass & Aluminium Subcontractor)

Location: Singapore
Employment Type: Full-time
Industry: Glass & Aluminium / Construction Subcontractor

Key Responsibilities

Procurement & Supplier Coordination

• Prepare and place purchase orders for glass, aluminium, hardware, and related materials

• Follow up and chase suppliers on order status, delivery schedules, and outstanding items

• Liaise with suppliers on pricing, invoices, and delivery discrepancies

Inventory Management

• Maintain inventory records for materials in and out of warehouse/site

• Track stock levels and highlight low-stock or urgent replenishment items

• Coordinate with site supervisors on material issuance and returns

• Ensure inventory records are accurate and updated regularly

Administrative & Accounts Support

• Assist with invoice checking, matching POs and delivery orders

• Support basic accounts tasks such as data entry, filing, and record keeping

• Prepare simple reports on inventory, purchases, and expenses

• Handle general administrative duties including documentation, scanning, and filing

General Support

• Assist management with ad-hoc administrative and operational tasks as required

• Support coordination between office, site teams, and suppliers

Requirements

• Diploma

• Basic knowledge of procurement and inventory tracking

• Familiar with Microsoft Excel, Word, and basic accounting software (e.g. AutoCount, Xero, QuickBooks - advantage)

• Able to work independently and follow up matters proactively

• Good organisational skills and attention to detail

• Comfortable communicating with suppliers and site personnel

• Ability to handle multiple tasks and meet deadlines

Preferred (Advantage)

• Familiar with delivery orders (DO), purchase orders (PO), and invoices

• Mandarin-speaking (to liaise with suppliers) preferred

Salary & Benefits

• Salary: SGD $2,000 - $2,200 (commensurate with experience)

• CPF contributions (if applicable)