Job Description

We are looking for a responsible, organised and detail-oriented Administrative Executive to support our company's daily administrative and operational activities.

The successful candidate will be responsible for managing administrative matters, maintaining documentation, coordinating with clients and candidates, and ensuring smooth day-to-day office operations.

Key Responsibilities

Handle day-to-day administrative and clerical duties
Prepare, process and maintain company documents, records and reports
Perform data entry and ensure information is accurate and up to date
Handle emails, phone calls and general enquiries
Coordinate and follow up with clients, candidates and relevant parties
Arrange appointments, interviews and meetings when required
Maintain proper filing and documentation systems
Assist with employee and candidate records and administrative matters
Support the team in daily operational and administrative activities
Liaise with internal departments and external parties when necessary
Prepare basic reports and administrative summaries
Assist with office coordination and general office management
Perform other ad-hoc duties and projects assigned by the management

Requirements

Minimum Diploma in any discipline
Candidates with relevant administrative or office experience will be preferred
Good written and verbal communication skills
Proficient in Microsoft Office, including Word and Excel
Good organisational and time-management skills
Strong attention to detail and accuracy
Able to work independently as well as in a team
Responsible, proactive and willing to learn
Good interpersonal and coordination skills
Candidates who are comfortable working in a fast-paced environment are encouraged to apply