Administrative Assistant

Job Purpose

To manage all administrative matters of the Global Engagement Division.

Job Responsibilities

Operations

. Provide secretarial services and administrative support to the Division
. Assist in the coordination and implementation of programmes / project which include putting forward quotations, booking of halls, equipment and flight tickets, and other assigned duties under the programmes / projects
. Responsible for purchase requisition, orders and goods receiving.
. Develop and maintain a central administrative and filing system
. Assist in the coordination and implementation of service, projects and activities of the department

Stakeholder & Volunteer Management

. Manage and liaison with volunteers of the organisation
. Manage the Liaison Officers Volunteer Group to ensure regular engagements and deployments
. Attend to general enquiries pertaining to the services of Singapore Red Cross Society
. Undertake any other duties as assigned

Job Specifications

Qualifications and Experience

. Prior working experience in the social service sector or in administrative work would be an advantage
. Fresh graduates from polytechnics are welcome

Additional Skills and Knowledge

. Possess excellent communication skills (written & verbal) with good command of English
. Good interpersonal skills, with the ability to relate well to people of all levels
. Computer literate
. Good planning and organisational skills
. Meticulous and process-driven
. Able to work independently as well as being a good team player

Desired Behaviour

. High initiative
. Meticulous mindset
. Resourceful and innovative
. Passionate about humanitarian work and interested in the work of the Red Cross Red Crescent Movement