Administrative Assistant
Administrative Assistant
simpson thacher & bartlett llp2-4 Years
- Posted 8 hours ago
- Be among the first 10 applicants
Job Description
Description/Job Summary
- Provides full-time receptionist and front desk support, serving as the first point of contact during office hours
- Owns front-of-house responsibilities, including welcoming and assisting visitors, main-line call handling and transfers, temporary badge issuance and badge log maintenance, conference-room management, incoming and outgoing mail, taxi bookings, couriers, visitor hospitality and pantry coordination
- Owns office-wide administration, including internal events, new-hire onboarding support, building and facilities liaison, vendors, supplies, records management and general office coordination
- Coordinates new-hire and summer-associate onboarding logistics, including housing, transport, workspace setup and related administrative arrangements
- Assists in Law Society matters (registrations, filing and applications, etc.)
- Supports managers with travel coordination and expense reimbursements
- Manages emergency escalation procedures and attends to emergency call-outs as required, coordinating with relevant internal teams, Building Management and service providers
- Provides general administrative and secretarial backup support to ensure efficient office operations and smooth coordination across the Singapore office
- Handles sensitive information with discretion, maintains confidentiality and supports compliance with applicable privacy policies and regulations
- Works closely with other administrative staff, supports colleagues as needed, ensures deadlines are met, adapts to changing priorities.
- Performs other ad hoc tasks assigned by supervisors
- 2-3 years of relevant experience, preferably in the legal or professional services industry
- Experience in reception, facilities management or office operations is highly regarded
- Highly proficient in written and spoken English; proficiency in another language is a plus
- Strong team player with excellent communication and customer service skills
- Strong attention to detail and highly organized
- Pleasant, confident, approachable, proactive and professional
- Bachelor's degree or equivalent preferred
More Info
Key Skills
Expense reimbursement
Onboarding support
Conference-room management
Badge issuance
Front desk support
About Company
Skills:
travel coordination , Secretarial services, Emergency escalation procedures, Records Management, Office Administration, Facilities operations, Conference-room management, Expense reimbursements, Onboarding logistics, Front desk support
Skills:
Excel, Ms Office, Email, Word, Call Handling, basic record-keeping
Skills:
Document Management System, Microsoft Office Applications, Digital filing systems, Records Handling
Skills:
telephone reception , student activities , Procurement, Front Desk responsibilities, Healthcare Communications, Cash Handling, Administrative Work, personal data protection, Dealing With Students, Handle Confidential Information, Recruitment, Detail Oriented, general office duties, educational administration, update student records, Interpersonal Skills
Skills:
Records Management, compliance documentation, Iso 14001, Iso 9001, ISO 45001, Audit Coordination, Document Control