ADMINISTRATIVE ASSISTANT

Responsibility:

We are seeking an Administrative Assistant to support to our

construction team. This role requires prociency in both

administrative tasks and accounting functions, including full set

account responsibilities using the AutoCount System. The ideal

candidate will possess excellent communication skills, strong

attention to detail, and the ability to manage multiple priorities in a

fast-paced environment.

Job Description

. Prepare and submit monthly CPF contribution, employee salary

voucher.

. Sometime need liaise with relevant Auditor.

. Able to read carpentry interpret sketches, and blueprints to build

for calculation materials order

. Provide administrative support to the construction team, including

managing correspondence, answering phones, scheduling appointments, and organizing meetings.

. Assist in the preparation of documents, reports, and presentations

related to construction projects, utilizing AutoCount system for

accounting-related tasks.

. Maintain accurate records of project expenses, invoices, and receipts, ensuring compliance with company policies and accounting

standards.

. Handle accounts payable and receivable tasks, including processing payments, reconciling nancial statements, and managing vendor

relationships.

. Assist with payroll processing and employee expense reimbursements, ensuring accuracy and timeliness.

. Liaise with suppliers, subcontractors, and clients to coordinate deliveries, payments, and project updates, maintaining positive relationships and clear communication.

. Monitor inventory levels of construction materials and supplies,

initiating reorders as needed to ensure timely project completion.

. Provide general administrative support to the construction team,

including data entry, ling, and photocopying.

. Ensure compliance with company policies, procedures, and

regulatory requirements, maintaining condentiality and integrity in

handling sensitive information.

. Collaborate eectively with colleagues to achieve team goals and

objectives, contributing to a positive and productive work environment.

. Able to work overtime, public holiday or weekend if required

Working Location: ADMIRALTY

Requirement

. At least 2 Year(s) of working experience and have experience in the

related eld is required for this position.

. Prociency in using the AutoCount system for accounting tasks, with

experience in full set account responsibilities.

. Procient in MS Oce Word, Excel and Power point.

. Candidate must possess at least higher Education/ Diploma in any field.

. Strong leadership skills and management competencies.

. Strategic & critical thinking as well as decision-making and negotiation skills.

. Able to adapt, prioritize, exercise initiative, manage pressure, multi

task and work independent and pressure environment

. Excellent organizational and coordination skills, including

communication and interpersonal skills to deal with a diverse spectrum of people.