Administrative Assistant (Marine)

Reports to the Marine Manager and is responsible for delivering administrative support to the Marine Safety and Operations Department.

Job Description:
. Issue Notices to Mariners, Port Marine/Shipping Circulars, safety advisories, training materials, documents, and amendments to vessels.
. Monitor and confirm acknowledgement receipts for all distributed materials.
. Assist in reviewing and updating Controlled Documents with amendments.
. Maintain and compile records and statistics of casualties and incidents reported by vessels.
. Process and manage the department's invoices.
. Oversee the upkeep of the department's reference publication library.
. Provide support on other administrative matters.
. Perform any other ad-hoc duties assigned.

Requirements:
. Diploma in Marine Engineering or a related field (maritime or engineering disciplines preferred).
. At least 2 years of relevant experience in the oil trading industry or in a comparable role.
. Meticulous, organized, and professional in execution of duties.
. Strong drafting skills with good verbal communication.
. Proficient in Microsoft Office applications, including Word and Excel.