Administrative Assistant

Company Description LOUDOTLOU is an executive office company headquartered in Paris, France, providing high-level administrative and office management services. The company supports executives and teams with professional, organized, and reliable office operations. LOUDOTLOU focuses on efficiency, discretion, and quality in all aspects of executive assistance. The team values attention to detail, strong communication, and a service-oriented mindset, creating a supportive environment for administrative professionals.
Role Description This full-time Administrative Assistant role is an on-site position based in Singapore. The Administrative Assistant will manage daily office operations, including scheduling meetings, maintaining calendars, organizing travel arrangements, and coordinating logistics for executives and team members. The role includes handling phone calls and email correspondence, preparing documents and reports, maintaining files and records, and supporting clerical tasks such as data entry and document formatting. The Administrative Assistant will also assist with meeting preparation, visitor coordination, and general office support to ensure a smooth and professional working environment. Collaboration with colleagues and executives, while maintaining confidentiality and high professional standards, is essential.
Qualifications

• Candidates should possess strong Administrative Assistance and Clerical Skills to manage calendars, documentation, and daily office tasks.
• Candidates should possess Executive Administrative Assistance experience to support senior leaders with scheduling, travel coordination, and confidential communications.
• Candidates should possess excellent Communication and Phone Etiquette skills to handle calls, emails, and in-person inquiries professionally.
• Candidates should possess strong organizational and time management abilities to prioritize tasks and meet deadlines in a fast-paced environment.
• Candidates should possess proficiency with office software (e.g., word processing, spreadsheets, email, calendar tools) and basic data entry skills.
• Candidates should possess a high level of reliability, attention to detail, and discretion when handling sensitive information.
• Candidates should possess prior experience in an administrative or office support role; experience in executive offices is an advantage.
• Candidates should possess at least a high school diploma; a diploma or degree in business administration or a related field is beneficial.