Administrative Assistant

Company Description Insight Genesis – IGAi is an AI-driven platform that uses advanced algorithms to predict human behavior and generate personalized, actionable insights. The company focuses on solving the challenge of fragmented and generic advice across key areas of life such as finance, career, education, and health, particularly in emerging and unbanked markets. By unifying financial services, human resources, education guidance, and health and wellness insights on a single platform, Insight Genesis helps individuals make informed decisions based on their unique data and context. Team members contribute to building an intelligent ecosystem that connects data, behavior, and predictive AI to improve life-path decision-making for users worldwide.

Role Description The Administrative Assistant at Insight Genesis – IGAi is a full-time, remote role responsible for providing comprehensive administrative and clerical support to the team. Day-to-day tasks include managing calendars, scheduling meetings, organizing digital files, and maintaining accurate records. The role involves handling incoming calls and messages with professional phone etiquette, preparing documents and reports, and supporting executive-level leaders with administrative tasks as needed. The Administrative Assistant will also coordinate virtual meetings and events, assist with basic data entry and follow-up communications, and help ensure smooth operational workflows in a distributed work environment.

Qualifications

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• Strong Administrative Assistance and Clerical Skills to manage schedules, records, documentation, and daily office operations.
• Excellent Communication and Phone Etiquette skills to interact professionally with internal stakeholders and external partners.
• Experience in Executive Administrative Assistance, including calendar management, meeting coordination, and confidential information handling.
• Proficiency with productivity tools (e.g., email platforms, spreadsheets, word processing, project management software) and ability to work effectively in a remote setting.
• Strong organizational skills, attention to detail, and the ability to prioritize multiple tasks in a fast-paced environment.
• Reliable time management and self-motivation, with a commitment to meeting deadlines and supporting team objectives.
• Prior experience in a tech or AI-focused environment is an advantage but not required.
• Relevant education or training in office administration, business, or a related field is preferred.