Administrative Assistant

Responsibilities

• Sort mail, invoices, and file documents to maintain organized and accessible records
• Enter daily data accurately into accounting software for tracking
• Process transactions to ensure timely payments and collections
• Prepare and generate quotations and invoices for customers
• Manage and organize office documents and files to ensure proper documentation and easy retrieval
• Handle incoming phone calls, emails, and correspondence professionally to support effective communication
• Monitor office supplies inventory and place orders to maintain adequate stock levels
• Provide administrative support to HR and Finance teams by completing basic tasks as required
• Perform ad-hoc administrative duties assigned by management to support office operations
• Manage multiple tasks independently while maintaining attention to detail and meeting deadlines
• Communicate clearly and collaborate effectively with team members and external contacts