ADMINISTRATIVE ASSISTANT

Job Summary

We are seeking a responsible and organized Administrative Assistant to support daily office and operational activities, manage foreign worker matters, coordinate subcontractors, and maintain accurate records of work orders and invoicing.

Responsibilities

• Respond professionally to emails and manage general correspondence to ensure clear communication
• Answer and manage incoming phone calls to support office operations
• Apply for foreign workers through the MOM portal to comply with regulatory requirements
• Issue work orders to subcontractors and follow up on progress to ensure timely completion
• Prepare and manage invoicing to support financial accuracy and record keeping
• Perform data entry and maintain accurate records in Excel for tracking and reporting
• Track active work orders, assigned subcontractors, and work status to monitor project progress
• Monitor work order amounts, payment details, and historical records to ensure financial control
• Maintain organized documentation and filing systems to support efficient information retrieval
• Support general administrative and operational tasks as assigned to assist team functions

Preferred competencies and qualifications

• Prior experience in administration, operations, or coordination roles preferred however fresh graduates are still welcomed to apply
• Familiarity with MOM portal applications and procedures is an advantage
• Proficiency in Microsoft Excel, Word, and email communication
• Good organizational and multitasking skills
• Strong communication and interpersonal abilities
• Ability to work independently and meet deadlines
• Attention to detail and accuracy in data entry and record keeping
• Responsible, proactive, and willing to learn