Administrative Assistant

About the role

We are looking for a detail-oriented and organised Administrative Assistant to support our day-to-day administrative, finance, accounting, and operational documentation needs. The role involves processing and verifying invoices and documents, maintaining accurate records, supporting outlet and catering operations, and coordinating with suppliers, customers, outlets, and internal departments. Training will be provided where necessary.

Key responsibilities

• Verify suppliers invoices, prices, quantities, delivery orders, and supporting documents to ensure accuracy

• Prepare, print, organise, and maintain supplier invoices, purchase orders, delivery orders, and other related documents

• Prepare and issue customer invoices accurately and in a timely manner

• Verify petty cash claims and supporting documents

• Assist with basic accounting and finance administrative tasks as assigned

• Perform general administrative duties, including data entry, filing, document management, and record maintenance

• Maintain accurate and organised physical and digital records

• Prepare and print menus, food labels, product labels, and other operational documents to support outlet and catering operations

• Coordinate with suppliers, customers, outlets, and internal departments on administrative and documentation matters

• Provide administrative support to the management and various departments when required

About you

• Minimum 1-2 years of relevant administrative, finance, accounting, or operations experience is preferred

• Candidates with relevant experience in the F&B or hospitality industry will have an added advantage

• Good attention to detail and accuracy when handling invoices, documents, and records

• Good organisational and time-management skills

• Proficient in Microsoft Office, particularly Excel and Word

• Good communication and coordination skills

• Able to work independently as well as collaborate effectively with different departments

• Responsible, reliable, and willing to learn

• Able to handle confidential company and employee information appropriately