Job Responsibilities:
- Support the Manager in all administrative procedures and documentation necessary for site operations.
- Perform data entry of purchasing information and update the internal information system.
- Ensure all activities comply with established purchasing procedures and policies.
- Support the operations team in administrative matters such as submission of overtime claims, leave applications, and invoices.
- Raise purchase orders and work orders through the in-house CMMS system.
- Manage office administration and maintenance of equipment such as telephone systems, copier machines, etc.
- Handle sourcing and receiving of general office stationery and other materials.
- File and maintain proper records of all documents and correspondence.
- Prepare basic quotations (one-for-one SOR).
- Prepare work completion reports and ensure proper documentation.
- Submit monthly Work Order reports to the client.
- Assist with the monthly iFM report, including updating and maintaining the organizational chart, CMMS inventory, and related records.
- Update and maintain the training program, training matrix, and personnel (P) files.
- Perform any other ad-hoc duties as assigned.
Job Requirements:
- Minimum GCE O Levels / NITEC in office skills / Diploma
- At least 2 years of relevant experience
- Familiar with the Employment Act
- Support overtime claims administration
- Good written and spoken skills
- Able to multi-task
- Responsible and a good team player
- Has a good safety mindset and displays good WSH behaviour
At ENGIE, every talent has a role to play in accelerating the energy transition. Make a difference and enjoy a fulfilling professional experience. Take on exciting challenges and build a career path that reflects who you are.
Join us and be part of the adventure of the century!
