Administrative Assistant

PURPOSE OF JOB

What You'll Be Doing

Part 1 Facilities & Infrastructure

1. Manage doorbell access, EM locks, and lockers.
2. Oversee building management, including fire warden duties and monthly rent.
3. Handle regular office maintenance (plants, landscaping, water dispensers, plumbing, humidifiers) and monthly utilities.

Part 2 Office Services and Supplies

• Coordinate stationery and pantry supplies.
• Supervise cleaning services and courier arrangements (both local and overseas).
• Manage business cards.

Part 3 Office Event & Engagement

• Organize SG communications and all the events.
• Arrange event catering.
• Handle access passes for visitors, contractors, new joiners, and exiting employees.

Part 4 Payment Order and Payment Release

1. Provide payment support for office management and local marketing and sales teams.
2. Process and release payment orders, ensuring compliance with company policies and financial regulations.
3. Troubleshoot and resolve payment-related issues promptly.

What You Bring to the Table

• Diploma or Higher
• Experience in a similar administrative role
• Mandarin Speaker
• Excellent Stakeholder management with great verbal and written communication skills.
• Strong organizational and project management skills with keen attention to detail.
• Ability to multitask, prioritize, and work independently.
• A self-starter with a positive, solutions-oriented mindset.
• Strong knowledge and Experience in MS Office and related applications

Why Join embecta

At embecta, we're committed to improving the lives of people with diabetes, and we believe our success starts with empowered, passionate individuals. Join a collaborative team where your contributions make a difference across the region

POSITION REQUIREMENTS

Drive for Results

Can be counted on to achieve/exceed goals successfully

Steadfastly pushes self and others for results

Spends his/her time and the time of others on what's important

Process Effectiveness

Good at figuring out the processes necessary to get things done

Knows how to organize people and activities

Can see opportunities for synergy and integration where others can't

Can simplify complex processes; Gets more out of fewer resources

Makes tough decisions in a timely manner, has a bias for action

Customer Focus

Can quickly find common ground and solve problems for the good of all

Can represent his/her interests and yet be fair to other groups

Is able to build alliances within and across organizational boundaries

Good at focused listening

Understands others quickly

Action Oriented

Demonstrates willingness and commitment to work hard

Not fearful of acting with a minimum of planning

Seizes more opportunities than others

Takes decisive action when needed

Influencing Others

Establishes foundation of credibility based on integrity and past performance

Gives compelling reasons for ideas and recommendations

Is attentive to the different ways that others are persuaded

Gains acceptance by understanding the viewpoints of others and seeking win/win solutions

Continuous and Versatile Learning

Has the job, functional and technical knowledge and skills to do the job at a high level of

accomplishment

Quickly learns new skills and knowledge

Learns quickly when facing new problems; enjoys the challenge of unfamiliar tasks

A relentless learner who utilizes diverse methods and opportunities to learn

Analyses both successes and failures for clues to improvement; learns from feedback/coaching

Promotes An Inclusive Work Environment

Actively pursues creative and diverse styles of thinking to stimulate innovation

Practices zero tolerance for inappropriate behavior and does not allow derogatory

comments/inappropriate jokes to go un-addressed

Deals effectively with all races, nationalities, cultures, physical abilities, ages and both sexes

Accountability and Measuring

Demonstrate personal accountability for effectively managing work scope to deliver results