Administrative Assistant

Job Title:Administrative Assistant

Job Type:Full-time

Job Summary:

We are seeking a dedicated Administrative Assistant to support our team in various administrative tasks, ensuring efficient operations and effective communication within the organization.

Key Responsibilities:

-Answer and direct phone calls, messages, and inquiries.

- Manage schedules, including appointments and meetings, using calendar software.

- Organize and maintain files and documents, both electronic and paper.

- Prepare and edit correspondence, reports, and presentations.

- Assist in the preparation of regularly scheduled reports.

- Facilitate office operations, including inventory management and supplies ordering.

- Coordinate travel arrangements for staff and prepare travel itineraries.

- Handle document-related tasks, including scanning, arranging for electronic signatures, and obtaining wet signatures from respective departments.

- Interact with clients and visitors in a professional manner.

- Support special projects and initiatives as needed.

Qualifications:

High school diploma or equivalent additional qualifications in office administration are a plus.

Proven experience as an administrative assistant or in a relevant role.

Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).

Excellent written and verbal communication skills.

Strong organizational skills and attention to detail.

Ability to multitask and prioritize tasks effectively.

Discretion and confidentiality in handling sensitive information.

Basic speaking and reading Chinese is an advantage.

What We Offer:

- Competitive salary and benefits package.

- Opportunities for professional development and growth.

- A supportive and inclusive work environment.

How to Apply:

Interested candidates should submit their resume and cover letter to [Confidential Information] by 15th January 2026