Administrative Assistant

The company

A Singapore-based investment firm and subsidiary of a family office focusing on strategic investments in high-growth sectors including AI, renewable energy, robotics, mining, and EV battery technologies.

The company takes a long-term, disciplined approach to investing and operates in a professional, structured corporate environment. They values efficiency and productivity, does not encourage unnecessary overtime, and promotes clear and focused work during regular office hours.

Employees enjoy company-provided medical insurance upon confirmation, as well as access to on-site gym facilities within the office building. The company offers a stable and supportive workplace for individuals seeking long-term growth in an investment-focused environment.

Administrative Assistant (Full-Time)

Job Description

The Administrative Assistant supports the daily administrative and office operations of the company in a structured corporate environment. This role involves general office administration, documentation support, and coordination with vendors and service providers to ensure smooth day-to-day operations.

The position requires a well-organised and responsible individual who can work independently, manage multiple tasks efficiently, and communicate clearly in both English and Mandarin in a professional setting. From time to time, the role may involve supporting office-related operational errands as required.

Job Responsibilities

• Provide general administrative and o ice support to management and the team
• Manage office supplies, stationery, and pantry inventory
• Liaise with vendors, service providers, and building management
• Coordinate scheduled maintenance and ad-hoc servicing for office equipment
• Assist with filing, documentation, and record management
• Support basic procurement activities such as sourcing items and obtaining quotations
• Receive office guests, handle deliveries, and manage incoming items
• Perform occasional driving duties for o ice-related errands when required (e.g. document delivery or item collection not a daily driving role)
• Support other ad-hoc administrative tasks assigned by management

Requirements

• Minimum GCE O Level or equivalent
• At least 1-2 years of administrative or office support experience
• Proficient in MS Office (Word, Excel, PowerPoint)
• Well-organised, responsible, and able to work independently
• Prior experience in a corporate office environment is an advantage
• Ability to communicate in basic Mandarin to liaise with Chinese-speaking stakeholders is preferred
• Possession of a valid Singapore Class 3 (or above) driving licence is an advantage

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