Administrative Assistant

Company Description

CAP Advisory Group Pte. Ltd. is a comprehensive accounting firm dedicated to emerging brands and businesses. We specialize in corporate secretarial services, accounting and tax services, and advisory services.

Role Description

This is a part-time on-site role for an Administrative Assistant, located in Singapore. The Administrative Assistant will be responsible for providing administrative support to the Corporate Secretarial team on a part-time basis, ensuring proper record-keeping, filing, preparation of meeting packs, and coordination of routine support tasks.

Key Responsibilities

• Maintain and update the minutes book and statutory registers.
• Scan, label, and save physical documents into the electronic filing system.
• Handle ordering of corporate items (e.g. company seals, registers, certified copies) as instructed.
• Arrange and prepare board or shareholders meeting document packs for circulation.
• Arrange pickup and delivery of documents, including coordination of notarization and legalization requirements where necessary.
• Ensure both physical and digital filing systems are kept organized.
• Provide general admin support such as printing and photocopying.
• Perform ad-hoc administrative tasks assigned by the executives/managers.