Administrative Assistant / Admin Clerk

. Provide secretarial support to the General Manager ( Sales ) and Sales Manager such as scheduling of meetings, taking minute of meeting and other admin support.

. Assist the Sales Representatives to prepare sales contracts/agreements for the clinics.

. Prepare daily and monthly Sales reports for the Management.

. Follow-up with individual Sales Representative on their sales target achievement and prepare Sales Target list to immediate superior.

. Calculate sales commission, incentives and entertainment expenditure for approval.

. Update sales prospect list and user list with new prospect or user given by Sales Representative.

. Update the sales commission plan on a bi-annual basis for all the Sales Representative.

. Update competitor price listing after survey by Sales Representative.

. Prepare sample request form to Supply Chain to draw samples and update and file sample form after collection.

. Prepare project costing form for private label products.

. Arrange gifts and e-cards to clients during festive period (Chinese New Year, Autumn Festival and Christmas).

. Prepare birthday proposal for clients by Sales Representative for approval.

. Manage all product brochures and ensure that stocks are replenish when low.

. Handle all orders of stationery, business card and office supplies for the Sales department.

. Update and print price list for respective Sales Representatives.

. Any other ad-hoc duties or projects as and when assigned by immediate superior.

. Generate daily sales invoices.