ADMINISTRATION MANAGER

Job Description:

The Administration Manager is responsible for managing and coordinating the administrative functions of the construction company and supporting the smooth operation of construction projects and office activities.

Key Responsibilities:

• Manage daily office administration and general company operations.

• Coordinate administrative matters between the office, project sites, workers, subcontractors, suppliers, and management.

• Maintain project documents, contracts, quotations, purchase orders, delivery orders, invoices, and other construction-related records.

• Prepare reports, correspondence, meeting documents, and management updates.

• Monitor employee attendance, leave records, manpower deployment, and staff documentation.

• Coordinate work permit, employment pass, training, medical, and other manpower-related administrative matters.

• Assist with recruitment, onboarding, and maintaining employee personnel records.

• Liaise with clients, suppliers, subcontractors, government authorities, and external service providers when required.

• Support procurement activities and follow up on material deliveries, equipment arrangements, and supplier documentation.

• Maintain proper filing systems for project, financial, HR, safety, and regulatory documents.

• Assist project managers and site teams with administrative coordination and documentation.

• Monitor office supplies, company assets, vehicles, insurance, licences, and renewals.

• Ensure administrative procedures comply with company policies and relevant Singapore regulatory requirements.

• Coordinate meetings, appointments, site visits, and management schedules.

• Handle confidential company and employee information appropriately.

• Perform other administrative and operational duties assigned by management.

Requirements:

• Diploma or Degree in Business Administration, Management, Construction Management, or a related field.

• Relevant experience in administration, preferably within the construction or engineering industry.

• Good knowledge of office administration and construction documentation.

• Strong organisational, communication, and coordination skills.

• Proficient in Microsoft Office applications.

• Able to work independently and coordinate with multiple project teams and stakeholders.