HR Administration: Conduct orientation and training for new staff members and interns. Update and maintain personnel materials. Ensure timely and compliant benefit changes with the health plan administrator.
Office Operations and Maintenance: Oversee office logistics, upkeep, and leasehold improvements. Coordinate with building management for office-related matters. Manage office orders and maintain filing systems.
Accounts Payable & Financial Administration: Process all accounts payable, including invoices and vendor inquiries. Monitor cash balances and manage positive pay uploads. Prepare bills, invoices, and process bank deposits.
Database Management & Coordination: Maintain and update the company's contact database. Assist with database-related activities.
Budgeting & Financial Management: Establish and manage departmental budgets, ensuring cost control. Oversee financial operations and reporting.
General Administration & Office Coordination: Coordinate office operations to ensure smooth functioning. Maintain attendance, punctuality, and compliance with office policies.
Availability and Flexibility: Available 24/7 for unforeseen situations or emergencies. Work over weekends/public holidays or after office hours when necessary.
Skill Requirements:
Minimum Degree holder with1 years of experience in administrative management or office operations.
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
Strong written and verbal communication skills in English.
Creative, proactive, and hands-on. Ability to take initiative and think analytically. Strong team-oriented mindset with a results-driven approach.
Strong ability to multi-task, prioritize, and meet deadlines.
Ability to adapt to a fast-paced and dynamic environment. Detail-oriented and highly organized.
