Job Title: Administrative Assistant
Location: Singapore
Employment Type: Full-Time
Department: Corporate / Administration
About the Company:
We are a Singapore-based investment holding company with diverse interests across multiple sectors including real estate, finance, private equity, and emerging markets. We are seeking a proactive and detail-oriented Administrative Assistant to support our corporate operations and executive team.
Key Responsibilities:
- Provide administrative and clerical support to the executive team and department managers.
- Manage scheduling, calendar coordination, and meeting arrangements (in-person and virtual).
- Prepare and format correspondence, reports, presentations, and internal documents.
- Handle confidential documents and maintain filing systems (digital and physical).
- Coordinate travel arrangements and itineraries, including visa applications.
- Manage office supplies, equipment, and liaise with vendors for procurement.
- Support HR and finance departments with data entry, invoicing, and document filing.
- Assist in organizing board meetings, AGMs, and shareholder communications.
- Liaise with corporate secretarial service providers for statutory filings and recordkeeping.
- Ensure compliance with internal policies and Singapore regulatory requirements (e.g., ACRA, MAS-related documentation where applicable).
- Perform other ad hoc administrative tasks as assigned.
Requirements:
Education & Experience:
- Diploma or Degree in Business Administration, Office Management, or a related field.
- At least 2-4 years of relevant administrative experience, preferably in financial services, investment, or corporate environments.
Skills & Competencies:
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Familiarity with document management systems and calendar scheduling tools.
- Strong written and verbal communication skills in English.
- Excellent organizational and time management abilities.
- High level of discretion, integrity, and professionalism.
- Ability to multitask and work independently in a fast-paced environment.
- Understanding of Singapore corporate and regulatory practices is an advantage.
- Familiarity with ACRA BizFile+, board meeting preparation, or corporate secretarial processes is a plus.
Preferred Attributes:
- Meticulous and detail-oriented.
- Positive attitude with a service-oriented mindset.
- Ability to handle confidential information sensitively.
- Team player with a collaborative work style.
Remuneration:
- Competitive salary based on experience.
- Annual performance bonus.
- Comprehensive employee benefits (medical, leave entitlements, training support).
