Work Location : Muhammadiyah Welfare Home, 101 Pasir Ris Road
Job Description
1. Overseeing Duties
- Developing and carrying out an efficient documentation and filing systems for both soft and hard copy records. Ensuring timely updates of documentations on the Data Management System.
- Office Equipment Management: Ensure the smooth functioning of office equipment, including printers and other devices.
- Supports Head of Admin on HR related matters - InfoTech / Mplify apps, OT claims, Deferment letters etc
- General administrative duties,
- Take minutes during meetings (e.g., staff meetings, team discussions, SOP reviews).
- Ensure all staff complete required courses, submit certification, and that course payments are processed promptly.
- Manage the ordering and inventory of office supplies.
2. Supporting Duties
- Assist the Corporate Communication Resource Unit in coordinating events such as Residents Day, Iftar, Charity Fest, and other organizational activities.
- Coordinate guest and partner visitations, including engagement with donors, sponsors, and other stakeholders.
- Support the development and preparation of Standard Operating Procedures (SOPs) and MSF licensing documents, ensuring compliance with the Standards of Care (SOC) and licensing requirements.
- Handle incoming phone calls, manage calendars, schedule meetings, prepare necessary documentation, and oversee the maintenance of office supplies.
Qualifications Requirements
- Minimally diploma/degree, preferably in business administration, management or other related fields.
