Admin Officer (Masters Programme, West, 3 Months)

Programme Administration and Operations

. Manage the day-to-day administration of graduate coursework programmes, including student registration, course enrolment, timetabling, examinations, and graduation matters.

. Maintain accurate and timely programme records, student databases, and documentation in accordance with university policies.

. Coordinate classes and events, ensuring smooth operational and logistical support.

Admissions and Outreach

. Oversee the admissions process, including application review, interview coordination, and offer preparation.

. Support local and regional recruitment and marketing efforts, including information sessions, open houses, and digital campaigns.

. Liaise with the Graduate College, Admissions Office, and other departments on student and admissions-related matters.

Clinical and Industry Coordination

. Liaise with TCM clinics, hospitals, and supervisors to facilitate clinical training, attachments, and capstone projects monitor student progress and compliance with requirements.

Financial and Procurement Support

. Assist in programme budgeting, procurement, payment processing, and financial reporting.

. Ensure proper documentation and compliance with financial procedures and audit requirements.

Publicity, Events, and Communication

. Maintain and update the programme websites and social media platforms in collaboration with the School's Marketing team.

. Coordinate seminars, workshops, student orientations, and graduation ceremonies.

. Prepare reports, publicity materials, and communications for internal and external audiences.

Secretariat and General Administration

. Provide secretariat support to programme committees and working groups, including meeting coordination and minute taking.

. Support faculty and external collaborators in programme-related matters.

. Undertake any other duties as assigned by the Manager or School Management.

REQUIREMENTS:

. At least 3-5years of relevant experience, preferably in higher education administration or healthcare / life sciences programmes.

. Prior experience in postgraduate coursework administration will be advantageous.

. Experience in event coordination, industry engagement, and digital marketing will be an advantage.

. Strong interpersonal, communication, and coordination skills.

. Excellent organisational ability, attention to detail, and capability to manage multiple tasks under tight deadlines.

. Proficient in Microsoft Office applications and online communication tools (e.g. Microsoft Teams, Zoom).

. Self-motivated and adaptable, with a positive and collaborative attitude.

Location: Nanyang Avenue
Working Hours:

Monto Thu: 8.30am - 5.45pm

Fri:8.30am - 5.15pm

Duration: 3 Months (with possibility of extension)

Salary: up to $3600/Month

EA License No.: 96C4864

Reg. No.: R22110485 (Shanice Lim Xin Ni)