Admin Officer (Student Affairs, West, 3 Months)

Undergraduate Academic Programme Operations

. Support student course registration matters and attends to students enquiries

. Support class scheduling, faculty coordination, student track selection interviews, Blackboard system, and student communications

. Administer special course registration (eg. UAEB workshops, Research Experience.)

. Process procurement and service requests through the Ariba system.

. Maintain accurate course registration records, timetable databases, documentation of non-teaching hours fall under FYP and Professional internship for reporting

. Support preparation of timetable updates, maintain accurate students database

. Coordinate logistics for mid-term tests, including venue arrangements and administrative support.

. Schedule lecture recordings and generate class and examination name lists.

. Assist in website maintenance or updates

Student Communication and Service Support

. Draft and send course registration-related communications, reminders, updates, and follow-up notes.

. Monitor and follow up with students requiring additional support, including those on academic warning, facing programme termination or withdrawal, or with special educational needs.

. Respond professionally to student and faculty enquiries and escalate complex matters when necessary.

. Support a positive student and faculty experience through timely and reliable administrative coordination.

. Support students course exemptions and 2nd major programmes enrolment and withdrawal

. Set up and manage online assignment submission drop boxes

Executive Support

. Provide administrative and personal assistant support to the Associate Chair (Academic), including calendar management, appointment scheduling, and meeting coordination.

Other Administrative Duties

. Support School-wide initiatives and special projects, such as summer programmes, orientation activities, and other ad hoc assignments as required.

Requirements

. Diploma qualification with relevant administrative experience.

. Preferably 2-5 years of experience in programme administration, student administration, academic operations, executive education, or related roles.

. Strong organisational and time management skills, with the ability to manage multiple priorities and deadlines.

. Meticulous, detail-oriented, and able to work independently.

. Excellent interpersonal and communication skills, both written and verbal.

. Proficient in Microsoft Office applications, including Excel, Word, PowerPoint, Outlook, and Microsoft Teams.

Location: Nanyang Avenue
Working Hours: Mondays to Fridays
Duration: 3 Months (with possibility of extension)

Salary: up to $3600/Month

EA License No.: 96C4864

Reg. No.: R22110485 (Shanice Lim Xin Ni)