Admin Invoicing

Job Description

The Service Invoicing role is responsible for preparing, verifying, and processing invoices for service jobs, maintenance contracts, and after-sales support. This position ensures accurate billing, compliance with financial regulations, and timely communication with both internal teams and customers to support smooth service operations and revenue collection.

Responsibility & Duty

. Attend to all service calls via emails, telephone and faxes, co-ordinate all the relevant works with Service Coordinator.

. Compile all the service reports and relevant documents from Service Coordinator to generate invoice.

. Performing daily invoicing functions by using ERP Navision software.

. Issue debit or credit notes for corrections.

. Ensure invoices are processed reconciled, billed accurately and in a timely manner.

. Sending the posted invoices with related supporting documents to customers in time via email or upload to customer's given portal.

. Filling documents, general office duties(emails and courier)

. Provide admin support and ad-hoc duties as tasked

Requirements

• Minimum N/O/A Level/Diploma Holders in Office Skills

• At least 2 year(s) of working experience in related field

• Familiar with MS Word / Excel
• Can handle data entry, invoice preparation
• Knowledge of basic accounting system