ADMIN, HR & FINANCE OFFICER

We are looking for a responsible, organised and detail-oriented Admin, HR & Finance Officer to support the company's daily administrative, HR and finance operations.

Key Responsibilities

1. Administrative Duties

• Handle general administrative and office support duties.
• Maintain proper filing of documents and company records.
• Follow up on outstanding documents and administrative matters.
• Key in and update information accurately in the company's system.
• Assist with preparing reports, schedules and documents.
• Provide administrative support to the Operations and HR teams.
• Perform other general administrative duties as assigned.

2. HR & Attendance Duties

• Monitor and update the daily attendance of all workers and staff.
• Check workers attendance, absenteeism, late-coming and leave records.
• Follow up with Operations Executives and supervisors on attendance issues.
• Record and monitor annual leave, medical leave and other types of leave.
• Maintain employee records and HR documentation.
• Assist with recruitment and onboarding administration.
• Follow up on employee documents and work permit-related matters.
• Assist in preparing attendance and HR reports.
• Handle basic employee enquiries and follow up on HR matters.
• Ensure attendance and HR records are updated accurately and on time.

3. Finance / Accounts Support

• Prepare and process payment transfers according to approved instructions.
• Check payment details and supporting documents before processing.
• Key in invoices and financial transactions into the accounting system.
• Prepare and key in GST invoices.
• Check invoices for accuracy and completeness.
• Maintain proper records of payments, invoices and supporting documents.
• Assist with accounts payable and accounts receivable matters.
• Follow up on outstanding invoices and payment matters.
• Provide general administrative support to the Finance function.

Requirements

• Prior experience in administration, HR or accounts/finance is preferred.
• Good working knowledge of Microsoft Excel and Word.
• Good attention to detail and accuracy.
• Strong follow-up and organisational skills.
• Able to manage multiple tasks and meet deadlines.
• Responsible, reliable and willing to learn.
• Good communication and interpersonal skills.
• Experience handling workers attendance records will be an advantage.
• Basic knowledge of accounting and GST will be an advantage.

Personal Attributes

The candidate should be hands-on, responsible, organised and detail-oriented, with good follow-up skills and the ability to work closely with the Operations, HR and Finance teams.

Position:

Admin, HR & Finance Officer

Rank:

Officer

Employment Type:

Full-Time (Mon Fri) 8.30am to 5.30pm