Job Description
We are a growing interior design firm seeking a reliable and organised Admin & HR Executive to manage our day-to-day administrative, HR, and office operations. This role is key to keeping the business running smoothly, supporting both management and project teams.
Key Responsibilities
Administrative & Finance Support
- Handle invoicing, expense tracking, and basic bookkeeping using Xero
- Manage client and vendor payments, follow up on outstanding invoices
- Coordinate insurance policies (company, project, workmen compensation, etc.)
- Manage rental agreements, utilities, and office-related contracts
- Oversee office internet, printer, software subscriptions, and work phones
- Maintain proper documentation and filing (digital and physical)
Office & Operations Management
- Manage office inventory, equipment, and supplies
- Coordinate setup and maintenance of digital locks, CCTV, and office security systems
- Liaise with vendors and service providers for maintenance and repairs
- Track and manage company softwares and licenses
HR & Staffing
- Handle hiring requirements, job postings, and interview coordination
- Prepare and manage employment contracts, HR documents, and staff records
- Support onboarding and offboarding of employees
- Ensure compliance with MOM and basic HR practices
Compliance & Industry Requirements
- Assist with HDB applications and related submissions
- Prepare and manage SWMS for commercial projects
- Support bizSAFE documentation and compliance (if applicable)
- Liaise with consultants or authorities when required
Marketing & Digital Support
- Assist in managing marketing activities, including ads and website updates
- Coordinate with designers or vendors for marketing collaterals
- Support basic social media or digital marketing admin work
Requirements
- Diploma or Degree in Business Administration, HR, Accounting, or related fields
- Minimum 2-4 years experience in admin / HR / operations (ID or construction industry preferred)
- Familiar with Xero or similar accounting software
- Knowledge of HDB processes, SWMS, or bizSAFE is an advantage
- Highly organised, detail-oriented, and able to multitask
- Good communication and coordination skills
- Comfortable working independently in a small, fast-paced team
Why Join Us
- Work closely with management and designers
- Exposure to the full operations of an interior design business
- Opportunity to grow into a senior admin or operations role
- Dynamic and creative work environment
We regret to inform only shortlisted candidates will be notified.
Thank you for your application.
