Admin Executive

Job Overview:
We are seeking a detail-oriented Admin Executive to handle employee onboarding processes, including work pass applications, background verification (BGV) checks, documentation coordination, and maintenance of administrative records. The role requires strong communication, follow-up skills, and the ability to manage multiple employee-related processes efficiently.

Key Responsibilities:

• Manage Work Pass applications (EP/SP/WP) and coordinate with MOM portals.

• Conduct and track Background Verification (BGV) checks for incoming candidates.

• Coordinate with new hires on documentation for onboarding, ensuring timely submission.

• Maintain and update employee records, databases, and documentation trackers.

• Follow up with employees and vendors on timesheets, documents, pending items, etc.

• Assist HR/Admin team with general administrative duties and compliance requirements.

• Support onboarding activities such as orientation scheduling and IT/access requests.

• Ensure all processes comply with company policies and Singapore regulatory guidelines.

Requirements:

• 1-3 years of experience in HR/Admin, recruitment coordination, or onboarding support.

• Prior experience handling Singapore work pass applications is highly advantageous.

• Familiarity with BGV processes and onboarding workflows.

• Strong communication and coordination skills.

• Excellent attention to detail and ability to manage multiple tasks.

• Proficient in MS Office.

• Ability to work independently and collaborate with internal teams.