About the Company:
We have partnered with a renowned global leader in information and communications technology (ICT) infrastructure and smart devices. They are providing full-stack, all-scenario AI solution for products and services carriers, enterprises, governments, and individual consumers worldwide.
Our client is looking for an Admin Executive to join the team.
Job Description:
- Offering administrative and secretarial assistance to support departmental functions. Arranging and coordinating meetings, including scheduling, organizing agenda, sending invites, booking meeting rooms, setting up required equipment, and taking attendance.
- Planning and organising both internal and external events, including venue survey, budget management and reporting, obtaining fee proposals, coordinating between relevant business units and suppliers, arranging transportation, supporting onsite, and preparing an after-event report.
- Assisting project manager in tracking and monitoring project timelines, milestones, and deliverables to monitor the progress and effectiveness of project quality and coordinate all quality related correspondence.
- Compiling, preparing, and ensuring timely submission of necessary reports. Handle travel arrangements, including flight reservation, hotel accommodation, and visa applications.
- Preparing payment request, goods and service acceptance, and acknowledging expenses claims.
- Collaborating and communicating directly with Chinese-speaking managers, stakeholders, counterparts, and business partners in China HQ team.
Skills / Qualifications:
- Minimum 3 years of related experience, preferably in administrative experience in MNC company.
- Excellent written and verbal communication skills in English and Chinese to facilitate effective communication with local and China-based counterparts and clients.
- PC literacy with knowledge in MS Office (e.g. Word, Excel, PowerPoint, Outlook). Knowledge of SAP will be a plus.
- Knowledge in Photoshop and CANVA is mandatory for event poster design.
- Pleasant composure, cheerful disposition, good phone etiquette and positive working attitude.
- Independent and has good initiative.
- Able to start work immediately is a plus.
Interested candidates, who wish to apply for the advertised position, please click on Apply Now. We regret that only shortlisted candidates will be notified.
EA License No.: 01C4394
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