Admin Executive

About the role

Are you passionate about creating order, supporting teams, and keeping operations running smoothly We are looking for a versatile, proactive and tech-comfortable Admin Executive who believe in the power of organization, efficiency, and collaboration. This role is perfect for individuals who thrive on making workplaces more productive - ensuring that schedules, documents, and communications flow seamlessly so everyone can focus on doing their best work.

As an Admin Senior Executive/Executive, you'll be the backbone of the office - coordinating tasks, managing records, and providing essential support across departments. Your work will help foster a professional, well-structured environment where colleagues feel empowered and projects move forward without a hitch.

About the company
Recently opened in February 2026, Mokara Gymnastics Academy will be Singapore's largest gymnastics facility - a 20 000 square foot, state-of-the-art training space located in Perennial Business City, just a 3-minute walk from Jurong East MRT Station.

Led by internationally certified coaches, we offer fun, structured programmes that build confidence, coordination and teamwork through movement and play.

Responsibilities

• Office Administration

  • Manage correspondence, emails, and phone calls.

  • Maintain digital and physical filing systems.

  • Schedule and coordinate meetings, appointments and travel arrangements.

  • Provide general support to management and staff to keep operations efficient.

• Documentation & Reporting

  • Assist in preparing reports, presentations and internal documentation.

  • Record meeting minutes and track follow-ups.

  • Maintain internal databases and ensure timely updates.

• Team Support

  • Provide logistical and administrative support to managers and staff.

  • Coordinate logistics for training sessions, workshops, and company events.

  • Liaise with vendors and partners for service delivery and orders.

  • Support planning and execution of company events and trainings.

• Finance & Procurement Assistance

  • Process invoices, expense claims and purchase orders.

  • Track inventory and reorder supplies when needed.

• Technical Support

  • Set up email, shared folders and calendar access for new hires.

  • Coordinate and test CCTV and AV displays (TVs, digital signage, clocks)

  • Troubleshoot simple tech issues or coordinate with external IT support.

Requirements

• Diploma or Bachelor's degree in Business Administration or related field (preferred but not mandatory)

• 2 years of experience in an administrative or office support role is an advantage

• Strong organizational and multitasking skills with keen attention to detail

• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and other office tools

• Excellent communication skills - both written and verbal

• Ability to work independently as well as part of a team

• Positive attitude, adaptability, and a willingness to learn

• Ability to maintain confidentiality and handle sensitive information.