Admin Executive

Job Description
. Draft quotations for sales of heavy vehicles
. Prepare standard sales and service contracts
. Submit COE bidding applications through ONE.MOTORING (LTA) portal
. Ensure timely submission of permits, renewals, and compliance documents (e.g., vehicle registration, importation licenses, etc.)
. Keep up to date with relevant government regulations and ensure compliance
. Provide administrative support to Sales team and assist in daily coordination with Operations team and Warehouse
. Handle incoming customers inquiries and requests via phone, email, and WhatsApp
. Follow up outstanding payments with customers
. Manage office supplies, facilities, and equipment
. Perform other ad-hoc duties assigned by the supervisor

Requirements
. Min. Diploma in Business Administration or equivalent
. Min 3 years of relevant experience in administration, preferably in automotive industry
. Knowledge of LTA COE bidding and submission processes is a strong advantage
. Proficient in Microsoft Office knowledge of HRMS or ERP systems is a plus
. Strong communication skills, ability to multitask and work independently
. Immediate availability is a plus