Job Description
We are seeking a HR & Admin Executive who is proactive, responsible, and capable of managing both HRoperations and office administration.
In this role, you will support the full employee lifecycle, ensure HR compliance, enhance employee engagement, and maintain smooth day-to-day office operations.
You will thrive in our dynamic professional services environment where ownership, efficiency, clarity, andcontinuous improvement are core expectations.
Key Responsibilities
Human Resources Operations
- Manage the full employee lifecycle: onboarding, probation & confirmation, and exit processes
- Prepare HR documents: employment contracts, confirmation letters, disciplinary letters, extensions, promotions, etc.
- Maintain accurate HR records, HRIS data, leave records, and ensure policy compliance
- Verify attendance, leave applications, and claims for payroll processing
- Support performance management, training coordination, and employee engagement initiatives
- Submit statutory surveys and reports to authorities (e.g., MOM, wage surveys)
- Coordinate recruitment activities: job postings, screening, interview scheduling, candidate follow-up
- Assist hiring teams in meeting manpower needs and improving recruitment processes
- Manage work pass applications, renewals, cancellations, and appeals in line with MOM regulations
- Process CPF matters, IR8A, IR21, NS make-up pay claims, Government-Paid Leave claims, and related grants
- Liaise with government bodies (CPF Board, MOM, MOH)
- Review, update, and enhance HR SOPs, policies, and documentation
- Draft and update job descriptions, employee handbook, HR templates, and HR policies
- Prepare HR reports for management
- Handle employee enquiries professionally while maintaining confidentiality
- Develop internal communications content such as staff highlights, culture messages, and HR updates
- Support internal culture-building activities that reinforce Ownership & Agility
- Assist in preparing branding materials for recruitment events or social media
Administration & Office Support
- Oversee general office administration: supplies, vendors, mail, deliveries, office facilities
- Maintain filing systems, shared folders, SOPs, and administrative documentation
- Maintain and update IT asset inventory
- Ensure employees adherence to company rules and administrative procedures
- Provide administrative support for meetings, events, and cross-department requirements
- Prepare correspondence, reports, memos, and other documentation when required
- Handle procurement, filing, asset tracking, and admin cost control
- Support company events, staff activities, and corporate communications
- Make travel arrangements including flights, hotel bookings, and logistics
- Conduct pulse surveys and engagement feedback forms analyse results and recommend improvements
- Support any other HR or administrative tasks assigned by Management
Requirements
Education & Experience
- Degree in HR Management, Business Administration, or related fields
- 3-5 years of relevant HR experience
- Able to work independently with minimal supervision
- Proficient in HRIS and payroll/HR systems
- Knowledge of Employment Act, MOM regulations, IRAS obligations, and HR best practices
- Familiarity with Malaysia Employment Act is an advantage
- Highest standards of discretion, confidentiality, and professionalism
Skills & Competencies
- Strong communication and interpersonal skills
- Highly organised, detail-oriented, and able to manage multiple priorities
- Proficient in Microsoft Office (Excel, Word, Outlook)
- Comfortable working with HR and administrative systems
Mindset & Behaviour (Highly Valued)
- Ownership - takes responsibility and completes tasks end-to-end
- Agility - adapts quickly, learns fast, and responds well to change
- Proactive execution - communicates early, clarifies doubts, escalates appropriately
- Continuous improvement - seeks ways to improve efficiency and strengthen processes
- Integrity - handles confidential and sensitive information with absolute professionalism
Why Join OA GoC
You will be part of an organisation that:
- Champions Ownership & Agility as core working values
- Operates with discipline, proactive execution, and continuous improvement
- Invests in people development, digitalisation, and structured career pathways
- Provides a supportive learning environment with exposure to full HR and administrative operations
- Offers a coaching-based culture where you gain real responsibilities and grow steadily
- Maintains a stable, professional, and expanding regional business environment
How to Apply
Please submit your resume and expected salary to [Confidential Information].
Only shortlisted candidates will be contacted.
